PHOTOFOLD CAMERA CLUB, BILLERICAY
CLUB & COMPETITION RULES
A
Al The Club shall be known as Photofold Camera Club and shall be open to all with an interest in photography.
A2 Membership of the Club implies the undertaking to abide by the rules.
A3a The annual subscription shall be fixed at the Annual General Meeting.
A3b New members shall be allowed to attend as visitors for any three out of four consecutive weeks. They will then be asked to join the Club and such attendance charges shall be deducted from the subscription due.
A4 The Officers shall consist of Chairman, Vice Chairman, Hon. Treasurer, Hon. Secretary,
Programme Secretary, Internal Competition Secretary and External Competition Secretary.
A5 The affairs of the Club shall be managed by a Committee comprised of the Officers and up to five members elected at the Annual General Meeting.
A6 All Officers and members of the Committee shall be eligible for re-election each year.
A7 Special General Meetings may be convened by a requisition signed by at
least 10% of the ordinary membership, stating the object and sent to the
Secretary at least fourteen days before the date proposed.
A8 At Committee Meetings, five committee members shall form a quorum.
At Annual and Special General Meetings, a quorum of 25% of the
membership will be sufficient.
A9 The Secretary shall keep minutes of all meetings and shall conduct the
correspondence of the Club.
A 10 The Club shall deposit all monies in a Bank or Building Society, this account needing one signature for deposits and two for withdrawals.
A 11 A member may be expelled or asked to leave the Club at the discretion of the Committee. Any member thus expelled shall have the right to appeal at a Special General Meeting called by the Secretary for this purpose. All Committee Meetings and Special General Meetings called under this rule shall be treated as privileged and confidential.
A l 2 No alteration or addition to these rules shall be made except at the Annual General Meeting, or at a Special General Meeting called by the Secretary in accordance with rules A7 & A8.
A 13 Should the active membership of the Club at any time fall to a point that the Officers of the Club consider there is no point in the Club continuing it’s programme of activities, then the Secretary shall call a special Winding-up Meeting of the remaining Club Members. The Secretary shall give at least fourteen days notice of the date of the meeting. Those Club Members attending shall be considered a quorum.
If it is the decision of the meeting that the Club should cease its activities, then the following shall take place:-
a) The affairs of the Club shall be wound up and the assets disposed of as provided for in rule A(13)(b) below. For the purpose of winding up the Club’s affairs and the disposal of the Club’s assets, the Club’s Officers shall act as Trustees and the Club’s assets shall be vested in the Trustees.
(b) The remaining assets of the Club, after settlement of all outstanding debts, shall be retained by the Trustees for a period of six months to allow attempts to be made to re-form the Club. After six months, if the Club has not been re-formed, all equipment and other assets shall be sold and the proceeds, together with any cash, Bank or Building Society deposits. given to a charity or charities of the Trustees choice. The charity or charities chosen shall be those which benefit mankind in the Billericay area.
-
B COMPETITION RULES
B1 GENERAL COMPETITION RULES
(1) The General Rules apply to all competitions and exhibitions organised by the Club, unless otherwise stated.
(2) In these rules:-
“Club” means the Photofold Camera Club.
“Photograph” means a print (either monochrome or colour) or digital image.
Digital Image means an image contained on digital medium that has originated from photographically produced negatives, slides or a digital camera.
“Year” means the club’s year from September to the following June/July as stated in the club’s programme.
Words implying the male gender apply equally to female members of the club.
(3) All club competitions are open to members who have paid their subscriptions in full for that year. All negatives/slides or digital images used to produce entries must have been exposed by the member (author).
All print competition entries shall have been mounted by the author.
(4) The entry fees for the club competitions shall be fixed by the committee and such fees must be paid at the same time as entries are handed to the Internal Competition Secretary.
(5) All entries must be submitted to the Internal Competition Secretary at least 1 week before the date of the competition unless other arrangements have been agreed in advance.
(6) Competitions will start promptly at 8.00 p.m.
(7) Except as otherwise stated in these rules, the Committee shall be entitled to ask any person whom they consider to be suitably qualified to judge the competitions.
(8) The decision of the Competition Judge shall be final.
(9) While the Club will endeavor to take every care of photographs or digital images submitted for competition or exhibition neither the Club nor its Officers will be liable in any way for loss of, or damage to, such photographs or digital images.
(10) These Competition Rules may only be altered by a general meeting of the Club or by a full Committee meeting or quorum.
(11) If it appears to the Committee at any time that a member has wilfully broken the competition rules, such member will be disqualified from the competition and/or their entry will be refused.
B2 PHOTOFOLD TROPHY COMPETITIONS
(1) The Club will hold a minimum of four and a maximum of six competitions each year for prints and a similar number for digital projected images.
(2) Each year the final competition will be entitled “Bill’s Choice” held under the following rules with the aim of encouraging new work.
There will be 3 sections as follows:-
Monochrome Prints
Colour Prints
Digital Projected Images
The competitions for prints and digital images may be held at 1 meeting or at 2 separate meetings, as decided and publicised by the Committee.
These competitions are on an Open theme unless otherwise decided and publicised by the Committee.
The maximum number of entries per author in each section will be announced by the Committee at least four weeks prior to the competition.
Entries must be new work and should not have been previously entered in any form either into a Club competition or as a representative of the Club in any inter-club competition.
The entries will normally be appraised by a judge from the E.A.F panel.
The scores will count towards each entrant’s aggregate for the season as defined in B2(7).
(3) For Titled or Themed competitions, the entries must be appropriate to the subject. Open competition entries may be of any subject.
(4) No image (print or digital image) may be entered more than twice, irrespective of format.
(5) Computer manipulated images are acceptable provided that they originate from photographically produced negatives, slides or from digitally recorded images taken by the author who must hold the copyright of these originals. Computer generated imagery is not considered photographic and so is not acceptable.
Note: This rule follows that for the East Anglian Federation of Photographic Societies annual exhibition.
(6) Competition entries will be appraised by a judge who will be asked to give a helpful criticism of each entry.
The judge will be asked to select the best images in the competition for which marks will be awarded as follows:-
First place..................................4 points
Second place..............................3 points
Third place.................................2 points
Highly Commended...................1 point
(7) The points awarded to each author’s highest placed entry in each competition will be recorded throughout the year and each author’s four highest marks in each section will be totalled. At the end of the year the author with the highest total in each section will be awarded the appropriate Photofold trophy.
In the event of a tied result the winning author will be the one with the highest number of 1st places or (1st plus 2nd plus 3rd as necessary).
The author with the highest aggregate score in two competition sections (as calculated above) will be awarded the “Photographer of the Year” trophy
B3 PRINT COMPETITIONS
(1) In all competitions the minimum print size is 320 square centimeters (50 square inches). The prints must be mounted on card which can be of any shape or colour provided it fits within the boundaries of a 40cm x 50cm (15.75" x 19.7") rectangle (These sizes conform with those of E.A.F competitions). Framed prints will not be accepted. All prints must carry on the back the authors name, the title and the section in which it is to be judged, as defined in B3(2) below.
(2) Prints will be judged in the following sections:
Monochrome Colour
(3) Monochrome images include the following:-
Black and white and monochrome images.
Black and White images which have been modified by the addition of a single tone to the entire image are defined as a Monochrome print.
-
(4) Colour includes all images except those listed in rule B3(3).
A Black and White image which has been modified by the addition of partial toning or the addition of one colour to any part of the image is a colour print.
(5 ) No more than 3 prints may be entered by an author in any section, unless decided and publicised by the committee.
(6) For one competition a year the maximum image size will be A4. Rule B3(1) will apply.
Authors may enter both monochrome and colour sections.
B4 DIGITAL PROJECTED IMAGES
(1) All image file entries must be submitted on a USB Memory Stick as individual images NOT in a folder. There must not be any other folders, previous images or software on the memory stick.. (2) All image file entries should be in .jpg format.
(3) The recommended (not mandatory) image size is 1400 x 1050 pixels.
(4) All image file entries to be titled and authored as per guidance. See Naming Files for
Competitions at the end of these competition rules. Entries not complying with this format will not be shownin the competition. (5) An author may not submit more than 4 images in each competition unless decided and publicised by the
. Committee.
(1) There will be 3 portfolio competitions during each year as follows:-
Monochrome Prints Colour Prints Digital Projected Images
-
(2) Competitors must enter a portfolio of 3 prints or digital images on a theme of their own choice. The theme must be declared to the Internal Competition Secretary, and will be announced to the judge.
Each portfolio will be judged separately as an entity.
The judge will award points on photographic merit as well as relevance to the subject and declared theme.
(3) If photographs are to be shown in a particular order they must be marked as follows:-
PRINTS
“A” to be shown on the left
“B” to be shown in the centre
“C” to be shown on the right.
DIGITAL IMAGES
Digital Images must be named as follows, (assuming maximum of 3 portfolios are entered):-
PANEL 1: Author Name(space)P1-S1.jpg Author Name(space)P1-S2.jpg Author Name(space)P1-S3.jpg
PANEL 2: Author Name(space)P2-S1.jpg Author Name(space)P2-S2.jpg Author Name(space)P2-S3.jpg
PANEL 3: Author Name(space)P3-S1.jpg Author Name(space)P3-S2.jpg Author Name(space)P3-S3.jpg
The Theme Title should be entered in the appropriate section on the Summary Page of the Properties box.
Photographs that are not so marked will be shown in any order at the discretion of the Internal Competition Secretary, whose decision shall be final.
(4) A maximum of 3 portfolios may he entered in any one section, and the appropriate trophy will be awarded to the single entry gaining the most points.
(5) Images entered into the portfolio competitions are not subject to rule B2(4) and points awarded in the portfolio competitions will not count towards yearly totals as defined in B2(7).
B6 CLUB COMPETITION AWARDS
The PHOTOFOLD Monochrome Print Shield
Awarded to the author with the highest aggregate score in the Monochrome Print section throughout the year.
The KEN KEYS Tankard for Colour Prints
Awarded to the author with the highest aggregate score in the Colour Print section throughout the year.
The DAVE SMITH Cup
Awarded to the author with the highest aggregate score in the Digital Projected Image section throughout the year.
The PHOTOFOLD Plate
Awarded to the Photographer of the Year in the General Section as defined in B2(7).
The DIGITAL IMAGE Portfolio Trophy
Awarded to the winner of the Digital Image Portfolio competition.
The PHOTOFOLD Monochrome Print Portfolio Trophy
A Tankard awarded to the winner of the Monochrome Print Portfolio competition
The RAMSDEN Portfolio Cup
Awarded to the winner of the Colour Print Portfolio competition.
B7 ANNUAL EXHIBITION AWARDS
The following trophies will be awarded by a judge from the E.A.F. panel, either at the Club’s annual exhibition or at a special competition arranged by the Committee (should there be no annual exhibition).
These competitions shall be open to all paid-up members of the Club.
No entry shall have been previously entered to an Annual Exhibition, but entries may have been seen in Club competitions.
No author may enter the same image in more than one format.
The WHITEAR Trophy
Awarded for the best Colour Print with a minimum size of 18cm x 13cm (7" x 5") and a maximum mount size of
50cm x 40cm (19.7" x 15.75").
The HILLARY Cup
Awarded for the best Monochrome Print with a minimum size of 18cm x 13cm (7" x 5") and a maximum mount size of 50cm x 40cm (19.7" x 15.75").
The DIGITAL IMAGE Cup
Awarded for the best Digital Image
The RAMSDEN Cup
Awarded for the best Natural History Digital Image. The judge will decide which images fall into this category.
The HELEN WISEMAN Trophy
Awarded for the most original Digital Image.
The VISITOR’S Cup
Awarded to the author of the Monochrome or Colour Print which gains the most votes at and during the Annual Exhibition.
The voting slips will be available at the Exhibition and all visitors with the exception of club members will be invited to vote for their personal choice.
The author of the winning print will be announced at a regular Club meeting shortly after the Exhibition.
B8 TROPHIES and CUPS
All Trophies and Cups listed in these rules are the property of the Club and shall be held by the winner for one year.
General Club Trophies will normally be presented at the Annual General Meeting of the Club.
Exhibition Trophies and Cups will normally be presented at the Annual Exhibition.
Naming of Files for Competitions
It is recommended that the file you wish to submit for competition is a copy.
Use the FILE, SAVE AS command and prepare to save the file in jpg format.
The file name MUST include your name and the image title in the following format:
Joe Bloggs[space]-[space]Image Title.jpg
The club’s software has been updated and will now read the title (for projection) from the file name detail and also pick up the author as necessary.
When the file has been saved as above, right click on it and complete the Properties Box summary tab with the image Title and Author Name as usual.
Entries not so named will not be shown.
Revised June 2010